Parts & Administrative Position

PARTS & ADMINISTRATIVE POSITION OVERVIEW

Assist VP of Automotive Major Accounts and Ford Account Manager by supporting parts inquiries and account administration specifically to Ford Motor Company.

PARTS RESPONSIBILITIES:

• Research parts requests
• Process approved parts orders
• Review and expedite all work-in-process orders
• Learn and work within both Voss and Ford business systems
• Review and assist with account receivable
• Complete all associated document filing
• Initiate purchase orders in Voss’ business system
• Assemble parts kits as required
• Track and monitor all quoted parts

ADMINISTRATION RESPONSIBILITIES:

• Manage and process weekly PM program
• Maintain and update equipment lists
• Schedule and implement weekly, quarterly, & annual preventative maintenance
• Create freight shipping documents as required
• Assist with an annual request for quotes
• Monitor funding on purchase orders balances
• Track and post weekly time sheets
• Manage sub-contracted POs and invoicing
• Submit quarterly minority reporting

THE CANDIDATE WILL REQUIRE THE FOLLOWING QUALITIES:

• Intermediate Microsoft Excel & Word skills
• Highschool diploma
• Accounting experience is preferred but not required
• Lift truck/ automotive general parts experience is required
• Handle additional duties as assigned
• Ability to lift 75 lbs. or more
• Pass pre-employment physical/ screening & drug and alcohol testing